Get Your Drone Documentation in Order
Avoid the hassle of paperwork and messy spreadsheets. With Ensurvi, you always have a complete overview of your documents — from drone certificates and insurance policies to pilot records and flight logs.
Start trialWhy is Drone Documentation Important?
As a drone operator, keeping your documentation in order is crucial — not only to stay compliant with the law but also to avoid operational downtime, insurance issues, and potential fines.Comply with drone regulations and EASA requirements
According to both Danish regulations and EASA’s drone framework, you must be able to provide documentation for, among other things:- A valid drone certificate (A1/A3, A2, STS, etc.)
- Registration of both drone and operator
- Completed risk assessments and operational authorizations
- Valid drone insurance with sufficient coverage
Manage your drone pilots with ease
Keeping track of your drone pilots and their operations is crucial for efficient fleet management. Our platform provides a comprehensive Drone Pilot Management system, allowing you to:- Monitor pilot activity
Get an overview of all flights conducted by your pilots, including timestamps, locations, and mission details. - Centralize important documents
Store and manage essential pilot documents such as certifications, insurance policies, and training records. Receive alerts for upcoming expirations to ensure compliance. - Enhance compliance & safety
Maintain a structured overview of pilot qualifications, ensuring that only certified pilots undertake specific operations.
Get a full overview of your drone pilots
Track each battery’s charge cycles and receive alerts when it nears the end of its recommended lifespan
Stay on top of drone certificates and expiration dates
Drone licenses, insurance policies, and certificates all have an expiration date. If you lose track, you risk flying without valid documentation – which in the worst case can lead to fines, rejected jobs, or your drone insurance not covering you in case of an accident.Ensurvi automatically sends you reminders before anything expires – so you’re always ahead of the game.
Efficient drone battery management
Proper battery management is essential for maintaining a reliable and efficient drone fleet. With our platform, you can effortlessly track each battery’s charge cycles and receive alerts when it nears the end of its recommended lifespan. Monitor key performance metrics such as health, temperature fluctuations, and voltage levels to detect potential issues before they lead to failures.Our system also helps you optimize charging habits by providing best-practice recommendations to prevent overcharging and deep discharges, both of which can significantly reduce battery lifespan. Additionally, by maintaining a detailed history of usage, storage conditions, and maintenance actions, you can minimize the risk of battery-related failures and ensure that your fleet operates at peak performance.
A well-managed battery system means fewer unexpected failures and more efficient operations. With our fleet management tools, you can ensure that every flight is powered by a safe and reliable battery.
Read more about battery management
Track each battery’s charge cycles and receive alerts when it nears the end of its recommended lifespan
Keep your drone fleet in top shape
Don’t let poor equipment management hold you back. Our platform helps you track every drone, battery, and controller—monitoring their condition, usage history, and maintenance needs. Always know where and when your gear was last used and ensure that every flight is backed by reliable equipment.Take full control of your fleet, extend the lifespan of your drones and accessories, and eliminate the guesswork from maintenance.
Optimize your drone operations today
Upload drone certificates on your pilots and select an expiration date
Frequently Asked Questions about Drone Documentation
Do you have questions about what documentation you need — or how to keep track of it most efficiently? Below you’ll find answers to some of the most common questions from drone operators who want to stay compliant with regulations and always be ready for inspection.
In the EU, a drone certificate (e.g., A1/A3 or A2) is generally valid for three years from the date of issue, unless it is revoked or suspended by the authorities.
After this period, you must renew your certificate to continue flying legally. Renewal typically requires passing a supplementary test — often a multiple-choice exam with a minimum of 40 questions — with the relevant aviation authority in your country (e.g., the Danish Civil Aviation Authority) or an approved examination center.
After this period, you must renew your certificate to continue flying legally. Renewal typically requires passing a supplementary test — often a multiple-choice exam with a minimum of 40 questions — with the relevant aviation authority in your country (e.g., the Danish Civil Aviation Authority) or an approved examination center.
You will automatically be notified via email before an important document date expires (e.g., drone license or insurance), so you can stay ahead of compliance requirements and avoid downtime and fines.
Yes, you can attach PDFs, images, and notes to both equipment and pilots.
The platform supports uploading PDF files, Word documents, and image formats (e.g., JPG/PNG), allowing you to attach everything from certificates to photographic documentation of the drone or insurance.